Join the team!
Education Administration Officer (VCE VM VASS)
Education Administration Officer (VCE VM & VASS)
Damascus College is seeking a highly capable and hands-on Education Administration Officer (VCE VM & VASS) to join our Learning & Teaching team. This is an exciting opportunity to play a vital role in supporting the successful delivery of senior secondary education programs at the College.
Working closely with the Applied Learning Leader, VCE Leader, and Assistant Principal Learning & Teaching you will be responsible for coordinating and administering a variety of time-critical and compliance-focused processes that support student achievement and engagement.
Key Responsibilities include:
- Coordinate and maintain VASS administration, ensuring accurate records and compliance requirements
- Support VCE VM student administration, including attendance, assessment, reporting, and parent/carer communication
- Assist with Year 12 VCE examinations and trial exams, including scheduling, logistics, and related administration
- Provide administrative support for VET, SWL, SBAT, and VCE VM programs
- Maintain accurate student and program data across College systems and databases
- Collaborate with Careers and Applied Learning staff to support student pathway opportunities and engagement
- Prepare meeting documentation, including agendas, minutes, and reports
- Build positive relationships with staff, students, families and external stakeholders
About you:
To be successful in this role, you will bring:
- Demonstrated experience in an administration role
- Exceptional organisational and time management skills
- Advanced Microsoft Office skills, including Word, Excel, and PowerPoint
- Strong database management experience and a high level of data accuracy
- Excellent communication and interpersonal skills
- The ability to manage competing priorities and work effectively under pressure
- A high degree of professionalism, discretion, and confidentiality
- A commitment to supporting the wellbeing and educational success of young people
Why Damascus College?
At Damascus College, you will find:
- A welcoming, inclusive and values-driven community
- Professional learning and career development opportunities
- A collaborative and supportive workplace culture
- Modern facilities and well-resourced learning environments
- A stunning natural campus that promotes wellbeing, connection and learning
- The opportunity to make a meaningful contribution to the daily operations and ongoing success of the College
This is an exciting opportunity for an experienced administration professional who enjoys managing multiple priorities, maintaining accurate records, building positive stakeholder relationships, and contributing to a high-performing team environment.
Full time preferred, however, part-time applications will be considered, with a minimum commitment of 0.8 FTE.
How to Apply
For an application to be considered, applicants must provide:
(1) a Cover Letter
(2) a Key Selection Statement (please refer to the Qualifications, Skills & Experience section of the position description)
(3) a detailed resume and
(4) a completed College Application Form
For a confidential, no-obligation conversation contact the People & Culture Team on (03) 5337 2222.
Applications close 9am Monday 23 November 2026.
Applications will be considered as they are received and we reserve the right to commence interviews prior to the closing date.
Damascus College is committed to the safety, wellbeing, and inclusion of all children and young people. All employees and volunteers of the College are expected to share this commitment and contribute to a culture of safety and care.
Damascus College acknowledges the Traditional Custodians of the land on which we learn and work, the Wadawurrung People, and pays respect to Elders past, present, and emerging.
About Us
As Ballarat’s only Catholic co-educational secondary college, Damascus College offers innovative and progressive learning and teaching that inspires and challenges students to be their best and to contribute confidently to the global community.
Our diverse curriculum caters for various post-secondary pathways, providing young people with a solid foundation on which to build their lives, by an education that focuses on the development of the whole person.
We understand that each student has individual learning needs and we aim to provide classroom activities that differentiate their abilities and learning styles. Students are encouraged to participate in all activities available at the College, regardless of their skill level, as we firmly believe that a well-rounded education provides young people with the agency to be their best.
We are fortunate at Damascus College to be able to offer our students a contemporary learning environment only 7km from the Ballarat CBD, with access to innovative technology, flexible and modern classrooms and lots of open spaces and bushland. Students graduate from Damascus College with a strong sense of their own identity and worth, and an appreciation of Christianity in the Catholic tradition.
